How Participant Check-In Works
Track Attendance, Register Walk-Ins, and Log Volunteer Hours in Real Time
Last Updated June 17, 2026
Participant Check-In is a Premium feature available on Plus and Max-level plans. It lets you track attendance at the door, register walk-ins on-site, offer self check-in, and follow up with participants who did not show — all from a single interface.
How to Set Up Check-In
The setup takes three steps:
- Choose your SignUp(s). Select one or more SignUps to run check-in for and proceed.
- Select your options. Choose any combination of: Support Walkups (allow on-site registrations), Participant Verification (automatic follow-up email to anyone who wasn't checked in), or Participant Self Check-In (organizer sends check-in links to all participants).
- Check in participants. Search by participant name or email in the blue Participants tab, or browse by job and shift in the green Spots tab.
Running Check-In Across Multiple Devices
Use the orange Share button to generate a shared link. This lets multiple supervisors check in participants simultaneously from their own devices — no extra setup required.
Reports and Follow-Up
After the event, review attendance through SignUp and Check-In Reports, Export Reports, or All Fields Export Reports. Max-level members can run check-in reports across multiple SignUps at once.
Ready to streamline attendance at your next event? Upgrade to a Premium plan to get started.
For screenshots and/or a tutorial video, visit the Help Center article here.
You May Also Find Helpful:
How to Print Reports, Rosters, and Sign-In Sheets
How to See a List of All Spots and Who Is Signed Up
About the Author
Diana Schlott
Customer Champion & Content Creator
Diana is a SignUp co-founder and content creator of how-to user guides, YouTube videos, and Idea Center content on fundraising, mentoring, and business management. More about Diana →
