How to Invite People to Your SignUp

Share by Email, Link, Text, Social Media, or QR Code

Last Updated June 17, 2026

Once your SignUp is ready, getting people to it is the easy part. You can send personalized email invitations right through SignUp, share a link your own way, or post a QR code people can scan in person. Use one method or all of them — whatever reaches your group best.

Send Email Invitations Through SignUp

This sends a personalized invitation with a unique sign-up link straight to each person's inbox. Best done from a desktop or tablet.

  1. Log in and open your SignUp from the Dashboard.
  2. Go to the Invite tab and select Send an email through SignUp.
  3. Enter email addresses manually, paste up to 150 at once, or import from a previous SignUp or Contact List.
  4. Customize your message if you like, then click Send.

Need to nudge stragglers? Use the Re-Send Invitations button to follow up with anyone who has not signed up yet or use the Message tab to send a message with a link to Participants on the SignUp.

Share the Link Your Own Way

Prefer to send invitations yourself? Copy your SignUp's shareable link from the Invite tab and share it however fits your group.

  • Paste it into your own email, newsletter, or parent communication app
  • Post to Facebook, X, or Pinterest
  • Embed a sign-up button on your website
  • Send using a text messaging service like Remind

On mobile, tap Share from your SignUp to access text, email, and social options all in one place.

A Few Things Worth Knowing

  • Do not send private email invitations to group email addresses or listservs (like Google Groups). Use the shareable link with those instead.
  • Participants do not need a SignUp account to sign up. They just click the link and pick a spot.
  • Mixing methods works well — a personal email invite plus a shared link tends to boost participation.

Ready to get your group signed up? Start with a free SignUp today.



For screenshots and/or a tutorial video, visit the Help Center article here.


You May Also Find Helpful:

How to Invite Participants to Your SignUp

How to Import Emails and Create Contact Lists

How to Put All Your SignUp Links on One Page

About the Author

Photo of Diana Schlott   

Diana Schlott

Customer Champion & Content Creator

Diana is a SignUp co-founder and content creator of how-to user guides, YouTube videos, and Idea Center content on fundraising, mentoring, and business management. More about Diana →